How to Unsend An Email In Outlook?
Outlook comes with many interesting and useful features that a user can make use of. One of such features offered in Outlook is the option to unsend or recall an email you sent to the recipient(s).
With the message recall feature of outlook, you can easily retrieve an email from the mailbox of a recipient who has not yet opened it. Not only this, but you can also substitute a replacement email for the sent message you recalled.
Let’s suppose that you forgot to include an attachment to the email you wanted to. In such a case, you can try to unsend the message and then send a replacement email that contains the attachment.
To know how to unsend an email in Outlook, follow the information provided below.
Steps to Unsend an Email in Outlook
NOTE: Recalling email feature is available after you have clicked on the Send button. Also, it will only work if both of you (you and recipient) are using an Office 365 or a Microsoft Exchange email account in the same organization.
5 Steps to Recall and Replace Email on Newer Versions of Outlook
If you are using a newer version of the Microsoft Outlook program, you will need to follow the step-by-step instructions provided below.
1.) In your Outlook program, go to the folder pane located on the left-hand side and select the Sent Items folder.
2.) In the Sent Items folder, you will need to open the email you wish to unsend. To open the email, simply double-click on the email.
3.) After opening the email, go to the Message tab and select Actions > Recall This Message option.
NOTE: In case you don’t see the Recall This Message option, it means you are not using an Exchange Account or the feature is not available within your organization. Also, if the email is protected by Azure Information Protection, you will not be able to recall it.
4.) Next, you will need to click on the Delete unread copies of this message or Delete unread copies and replace with a new message and then click on the OK button.
5.) If after recalling the email you wish to send a replacement message, compose the email and then click on the Send button.
Steps to Recall and Replace Email on Office 2007
If you are using an older version of Microsoft Outlook such as Office 2007, you can recall and replace the email by following the step-by-step instructions provided hereinbelow.
1.) In your Office 2007 program, go to Mail option in the Navigation window, click on the Sent Items.
2.) Next, you will need to open the email which you wish to recall and replace.
3.) Then, you will need to go to the Message tab and click on the Other Actions option under the Action group. Under Other Actions group, click on the Recall This Message option from the drop-down list.
4.) After that, you will need to click on the Delete unread copies and replace with a new message or Delete unread copies and replace with a new message.
NOTE: If you are sending the email to a large group of people, it is suggested to clear the checkbox next to Tell me if recall succeeds or fails for each recipient option.
5.) After recalling the email, if you also wish to send a replacement email, you will need to compose the email and then click on the Send button.
NOTE: In case you don’t see the Recall This Message option, it must be because you don’t have an exchange server account, or you are not using Microsoft Office Outlook 2007. You will need both in order to make recall feature work.
To know the type of email accounts in your Outlook profile, you can check the Account Settings dialog box in Outlook. For this:
1.) In your Office Outlook 2007 program, go to the Tools menu and click on the Account Settings option.
2.) Next, you will need to go to the E-mail tab and check the Type column to know the type of account for each entry.
Now as you know how you can easily unsend an email in outlook by following the instructions provided above, you can anytime recall or replace an email that you send mistakenly or with incomplete information.